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Project Coordinator

The Company

Our client is a designer, manufacturer and installer of innovative signage working directly across the UK and Europe for a robust client base. The business strives to add value for its clients continually and genuinely differentiate itself from its competitors by providing a turnkey, one-stop solution. As part of their ongoing business development programme, the business seeks to recruit an individual to fulfil a Project Coordination position.

Project Coordinator is a training and development role. It is purposely wide-ranging and open to the young and inexperienced alongside individuals with some experience in sign-making, installation and other associated functions such as administration.

An assessment will be made of an individual’s capability, qualifications, experience, and ambitions. A senior manager will then tailor a training and development plan to set out an appropriate start point and provide ongoing development. With guidance, coaching and hands-on experience, an individual will provide robust assistance to an Account Manager and Project Manager. The role will be split into different levels; ‘Trainee’ will be loosely added to the job title for those starting with no experience and ‘Junior’ to those with some knowledge of either installation or production.

Upon appointment, the new Project Coordinator will work from the business HQ. They will complete a bespoke induction programme designed to fully understand their role, business, and culture. During their induction, they will build a familiarisation with the companies processes, organisation, systems and manufacturing capabilities.

The full detailed job description and schedule of tasks is yet to be fully developed, but the following outlines the current principal expectations.

 

The Role

External:

  • A Project Coordinator (PC) is an assistant project manager. They may, in time, be given projects to lead as part of their development or assist a project manager with part of a project.
  • A PC will always either report to a PM or an AM, who will take responsibility for their work. A PC is not held responsible for the work they do. However, they will always be expected to do their best and seek help and guidance over time to deliver work that needs little or no checking.
  • When the PC is acting as a project manager, and thus the ‘face’ of the company, they may report directly to an AM and pick up all or part of the project manager’s duties as laid out in their job description. In these circumstances, usually as part of the PC’s development, their AM will set out exactly which tasks he wishes the PC to execute.
  • The PC can become the clients’ go-to individual for individual projects as part of their development, but it is more likely they will liaise with a client as part of an AMs or PMs team to conduct site surveys, site meetings and more.

 

Internal:

  • The PC routinely reports to a PM or AM who actively sets out their workload programme and the projects or part projects on which they are to work. The PM always retains responsibility for project delivery.
  • A PC should seek to learn and be prepared to embrace the companies values and behaviours.
  • A PC may participate in the AMs team meetings alongside the PMs.
  • PCs will usually work alongside a PM or AM as part of their development and are instructed to work on the safe planning of projects and instigate and set up projects.
  • The PC may be directed to conduct site surveys for a PM or AM in time, deputise at client meetings and the like, subsequently brief an aligned designer and brief the Production and Installation Teams.
  • The PC may be asked to work with a PM or AM to ensure signs are designed and manufactured to the correct specification and quality before being dispatched for installation.
  • Whilst it’s always the PM responsible for ensuring a thorough, safe installation plan is compiled, the PC may collate the necessary work for the PMs endorsement.
  • The PC may deputise the PM in communicating effectively with clients and their external works teams such as Architects, Designers, and Contractors.
  • They have an understanding of workload and are flexible to assist as required.

 

Typical tasks carried out by a Project Coordinator may include:

  • After the appropriate training, coaching, development, and testing, first attending and then, ultimately leading a client site meeting on behalf of their aligned AM and PM.
  • Firstly, observing and then ultimately carrying out a complete site survey for a PMs approval.
  • Firstly, observing and ultimately leading the design briefing stage for both branded signs and any site-specific technical design such as supporting structures or foundations, etc.
  • Firstly, observing and then leading the design review and checking process ready for a PMs final approval.

 

The Candidate

  • Assisting the PM or AM in the production of quotations or tender submissions etc.
  • Firstly, observing and then leading the compilation of production drawings and specifications using the standard details and specifications where possible and the compilation of the production briefing pack under the direction of their aligned AM or PM coach
  • Liaison with the Production Manager before the final compilation of the production briefing pack to check manufacturing details and standards etc.
  • Sourcing specialist products as directed by their PM or AM coach and placing the necessary procurement orders with approval from their PM
  • Firstly, observing and then reviewing drawings, specifications and programmes before the briefing of the Production Manager [Gatekeeper]
  • Working from a generic library document and guidance from their AM or PM coach or perhaps the Head of Compliance, Head of Installation or Installation Manager, prepare a site-specific risk and method statement (RAMS) for a PM approval.
  • Working from a generic Installation Team document, produce site-specific traffic management plans or similar for their PMs approval
  • Drafting explanatory notes for the installation process to accompany RAMS etc.
  • Sourcing specialist plant and equipment required in the installation process as directed by their PM
  • Compiling the detailed briefing document pack for the Installation Team as directed by their PM or AM coach including:
  • Site plans & drawings
  • Survey document
  • Quotation
  • Client contact details – Site Manager etc.
  • RAMS
  • Traffic management plans
  • Site-specific instructions or details
  • Specialist fixing details
  • Plant and equipment requirements
  • Access equipment requirements
  • Programme requirements and any flexibility and/or constraints
  • Firstly, observing and then ultimately lead the installation briefing process from the PM to the Installation Manager [Gatekeeper]
  • Assisting a PM and/or AM in the resolution of any pre and post-production or installation issues
  • Communication with clients and contractors
  • Assisting the PM in the recording of variations and the like and the production of invoices etc.
  • Assisting the PM in the proactive management of credit control and debt management
  • Assisting the PM or AM with maintenance issues

 

On offer to the successful candidate is an attractive basic salary and benefits, giving you the ability to work with a dynamic, fast-growing company where the career opportunities are inexhaustible.

 

For more information on this and many more roles throughout the UK, then please contact Henri Pearson TRC Group and send your CV via this advertisement.

 

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